What is this service?
The documented process that replaces reliance on a lost original.
When an original title deed, Khatha certificate or tax receipt is lost, authorities and buyers need a documented trail: a police complaint, a lost-document affidavit, certified copies from the registration records and, where required, public notice. This service coordinates the full route.
Why and when you need it
- Why
- Without a proper loss trail, transactions stall and the missing original can be misused.
- Who needs it
- Owners and heirs who have lost original title or property documents.
- When
- Immediately on discovering the loss.
Required documents
- Details of the lost document - type, date, registration particulars if known
- Identity proof of the owner
- Any photocopies of the lost document
- Police complaint acknowledgement
Identity and supporting documents
- PAN card of each applicant or party
- Aadhaar card or another government photo identity and address proof
- Passport-size photographs
- For companies and associations: incorporation documents, board resolution and authorisation letter
Step-by-step procedure
- File a police complaint and keep the acknowledgement
- Swear a lost-document affidavit before a notary
- Apply for certified copies from the registration records
- Issue public notice where advised
- Organise the replacement record set for future transactions
Fees, stamp duty and timelines
- Government fee
- Government fees, where applicable, are paid only on the official portal or at the government office. Confirm the current amount on the official portal before payment.
- Assistance charges
- Professional assistance charges are quoted after understanding your requirement. Government fees and SRCHN service charges are always shown separately. Confirm the final quote before work begins.
- Processing time
- Processing time varies by office and case. No completion timeline is guaranteed.
Government fees and SRCHN assistance charges are always kept separate. Nothing here is an invented price - confirm current amounts on the official portal or with our team before paying.
Legal requirements
- Registration Act, 1908 - certified copies
- Notaries Act, 1952
Common rejection reasons
- No police complaint or affidavit trail
- Certified copy application without registration particulars
- Disputes among heirs about the loss claim
Important cautions
Act quickly - the loss trail is strongest when created immediately
Keep the complaint, affidavit and certified copies together permanently
FAQs
Is a police complaint mandatory?
For a reliable loss trail, yes - most authorities and buyers expect it along with the affidavit.
Can I sell with certified copies instead of originals?
Possibly, with the full loss trail - but expect closer scrutiny from buyers and banks. Take legal advice for your case.
What if only a photocopy survives?
A photocopy helps locate registration particulars for the certified copy application. The certified copy then becomes the authoritative record.
