What is this service?
An official certified copy of a document already on the registration record.
When an original registered deed is lost, misplaced or needed for verification, a certified copy can be obtained from the Sub-Registrar records. The department publishes a specific process for documents registered before 01-04-2004, and Kaveri online services cover records in the computerised system.
Why and when you need it
- Why
- Banks, courts, buyers and authorities ask for certified copies when the original is unavailable or must be verified.
- Who needs it
- Owners who lost originals, buyers verifying a deed, legal heirs and lenders.
- When
- Whenever an authoritative copy of a registered instrument is needed.
Required documents
- Document details - registration number, date, SRO, parties
- Identity proof of the applicant
- Proof of interest in the document, where required
- Police complaint copy or lost-document affidavit, where the original is lost
Identity and supporting documents
- PAN card of each applicant or party
- Aadhaar card or another government photo identity and address proof
- Passport-size photographs
- For companies and associations: incorporation documents, board resolution and authorisation letter
Step-by-step procedure
- Identify the registration particulars of the document
- Apply through the department's online service or at the SRO
- Pay the applicable fee
- Collect or download the certified copy
Fees, stamp duty and timelines
- Government fee
- Government fees, where applicable, are paid only on the official portal or at the government office. Confirm the current amount on the official portal before payment.
- Assistance charges
- Professional assistance charges are quoted after understanding your requirement. Government fees and SRCHN service charges are always shown separately. Confirm the final quote before work begins.
- Processing time
- Processing time varies by office and case. No completion timeline is guaranteed.
Government fees and SRCHN assistance charges are always kept separate. Nothing here is an invented price - confirm current amounts on the official portal or with our team before paying.
Legal requirements
- Registration Act, 1908 - certified copies from the registering authority
Common rejection reasons
- Registration particulars do not match the record
- Applicant's interest in the document not shown where required
- Record predates computerisation and needs manual search
Important cautions
A certified copy is evidence of the registered document - it does not cure defects in the underlying title
If the original is lost, also record a lost-document affidavit or police complaint as advised
FAQs
How do I get a copy of a deed registered before 2004?
The department publishes a separate process for documents registered before 01-04-2004 - start from the IGR certified copy page and follow the procedure for older records.
Can anyone get a certified copy of my sale deed?
Registered documents are public records in the manner the law allows. For specifics, check the department's rules or ask at the SRO.
Is a certified copy enough to sell the property?
Buyers and banks usually want the original chain. A certified copy with a proper lost-document record may be accepted - take advice for your case.
